Calendar & Schedule Management – Organize and manage the executive’s calendar, schedule meetings, appointments, and business events, ensuring optimal time management.
Communication & Correspondence – Handle emails, phone calls, and other communications on behalf of the executive, drafting responses and ensuring timely follow-ups.
Travel & Event Coordination – Arrange business travel, including flights, accommodation, visas, itineraries, and logistics. Assist in planning and coordinating corporate events, offsite meetings, and engagements.
Document Preparation & Reporting – Prepare reports, presentations, briefing notes, and meeting minutes. Organize and maintain records, ensuring information is readily available when needed.
Stakeholder & Internal Coordination – Act as the key point of contact between the executive and internal/external stakeholders, always maintaining professionalism and confidentiality.
Administrative & Office Support – Handle expense reports, purchase requests, and other administrative tasks to facilitate the smooth operation of the executive’s office.
Welcome visitors and directing inquiries to the appropriate contacts.
Ensuring smooth front desk operations and maintaining a professional reception area.
Responsibilities
Minimum 1 year in a Reception, Personal Assistant, Executive Assistant, or similar administrative role.
Excellent time management, multitasking, and organizational abilities. Strong problem-solving skills and attention to detail.
Exceptional written and verbal communication skills. Ability to interact professionally with executives, colleagues, and external stakeholders.
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
