Operations Administrator – Port Baku Health Club

  • Get reports from cleaning, reception and maintenance supervisors
  • Prepare vacation requests, control public holiday days, check out forms, employee resignation and hiring documents control
  • Prepare ERP document for freelancers, invoices, and agreements
  • Keep update the HR department with incidents, accidents; prepare reports; assist in hiring new staff
  • Preparing weekly staff schedule
  • Check attendance report, both employees and freelancers
  • Check Manager on Duty shifts (reception) – keep control of cleaning, check all areas are tidy and technically in right work condition.
  • Prepare HSE reports
  • Consolidate monthly reports for financial closing of the month – salaries for freelancers
  • Coordinate project and operations audits, inventories
  • Assist GM with all requested and required day-to-day operational tasks
  • High degree or diploma generally required
  • A minimum of one year experience in a supervisory role at the hospitality business
  • Good organizational, interpersonal and communication skills, and the ability to effectively interface with personnel and customers at all levels
  • Demonstrated ability to handle administrative details, and routine day-to-day issues independently, assuming responsibility without direct supervision
  • Strong work ethic
  • Fluency in Azerbaijani and good command of English
  • Good IT skills (Word, Excel, Outlook)
  • Able to manage a varied workload, balancing scheduled tasks with requests for assistance from the team, which may have short deadlines

Deadline for applications – January 18, 2019
Only shortlisted candidates will be invited to further steps of the recruitment process.


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